SCPS Grant Approval Process

  • The SCPS Grant Approval Process ensures that:

    1)    The project is consistent with the SCPS Mission, Vision and Strategic Plan

    2)    SCPS has the capacity to accomplish the proposed activities

    3)    The grant conditions and stipulations can be met without conflicting with Board policies or with state/federal law

    4)    The Division is aware of, and approves the purpose, requested amount, and action plan of the grant proposal prior to dedicating significant time to the application’s development.

     

Writing & Applying for Grants in SCPS

  • STEP ONEIntent to Apply Approval

    How should you proceed with applying for a grant?  Determine which type of grant you are considering:

     School grants must meet ALL of the following criteria:

    • Under $10,000
    • Funded by a foundation or not-for-profit (i.e., NOT a state or federal grant)
    • One-time funding opportunity (NOT multiple funding/reporting cycles)
    • NOT asking for an increase in staff FTE or new staff hires
    • NOT asking for a financial contribution from the division (match, etc.) 

    Grants that do not meet the above criteria will be considered Division grants and must go through the Grant Writer.

    Both school and division grants should be written in consultation with building administration and appropriate program directors.  ALL completed and signed Grant Approval Forms should be forwarded to the Grant Writer for approval prior to submission to the grant funder.  This requirement applies to all division and school grants as well as grant partnerships with external organizations – whether or not SCPS is named as a formal recipient of the grant funds.  Allow up to 5 business days to secure written approval for Grant Applications.  Early submission of the Grant Approval Form allows for more time to fully develop the grant application.

     


    STEP TWO – Writing the Grant Application

    School Grants: 
    • Grant applications will be written by the teacher(s) and administration of the applying school. 
    • The Grant Writer will be available to assist as needed.
     
    Division Grants: 
    • Grant Applications will be a collaborative effort between the involved schools/departments, the Grant Writer, and appropriate Directors.
    • The Grant Writer will serve as the Facilitator for team meetings and will guide the team through the grant writing process.
     
    Review:
    • Proposals and grant reports may be submitted for review, evaluation and editing at least 10 working days prior to the grant submission deadline.
     
    Signatures:
    • Grant applications requiring the signature of the Superintendent and/or School Board as part of the Assurances package must be submitted to the Grant Writer at least 10 working days before the submission deadline.  The Grant Writer will obtain the required signature.

     


    STEP THREE – Grant Application Approval

     
    School Grants:
    • All grant applications and materials (including grant guidelines/instructions, budgets, and terms/conditions) must be submitted to the Principal prior to submission of the grant application. 
    • The Grant Writer will be available to assist and review the application.
     
    Division Grants:
    • All grant applications and materials (including grant guidelines/instructions, budgets, and terms/conditions) must be submitted to the Grant Writer prior to submission of the grant application.

     


    STEP FOUR – Funding Decision

     
    School Grants - Once grant applicants are notified of the Funding Decision, they must notify the Grant Writer.
    • If funded- the project will proceed as proposed.  At the conclusion of the project, a copy of all Grant-related paperwork and documents must be filed with the Grant Writer.
    • If not funded- Grant Review Scores and feedback should be requested to be used as a training tool for improvement.
     
    Division Grants - Once grant is reviewed:
    • If funded - the grant proposal team will reconvene to start implementing project.  All Grant-related paperwork and documents will be kept on file by the Grant Writer.
    • If not funded- Grant Review Scores and feedback should be requested to be used as a training tool for improvement.