Inclement Weather Procedures

  • Spotsylvania County School Board Policy EBCD states, “The Superintendent or his/her designee may order the closing, a delay in opening, or the early dismissal of any or all schools in order to protect the safety and welfare of the students and staff.”

    Making the decision to close schools or delay school openings involves many staff members and community organizations. On mornings when inclement weather such as snow or ice is expected or is a possibility, Spotsylvania County Schools’ Inclement Weather Team takes action.

    The county has been divided into six regions for observation. Prior to 4:30 a.m., representatives for each region begin checking weather reports and road conditions. The Inclement Weather Team remains in constant contact during road and school parking lot checks. The superintendent is informed about the weather conditions and a decision is made by 5:30 a.m. At that time, the decision to close or delay opening of schools is relayed to designated radio and television stations, and posted on the division’s website, ETV,, and SpotsyAlert.

    If the decision is to delay the opening of schools, the Inclement Weather Team continues to check the road conditions and monitorsweather forecasts. Reports received from VDOT, the sheriff’s department and surrounding school divisions will continue to be monitored. Based on those reports, it may be determined to change the two hour delay to a closing depending on weather conditions.

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